Executive Secretary at Women in Energy Network

  • Administrative & Office
  • Full time
  • 4 months ago
  • Lagos
  • Job Qualifications BA/BSc/HND
  • Number of vacancies 1 opening

Job Description

Job Purpose

  • The Executive Secretary will run the Network’s secretariat, reporting to the President and the Board of Directors.
  • The individual will be responsible for developing strategy, initiatives and programs required to achieve the overall objectives of the network.
  • This individual will be expected to represent the network when required, maintain a directory of members and support the needs of the members and direct the secretariat team to support the needs of the member’s network.

Key Deliverables:

  • Develop a strategic plan for Women in Energy Network that will position WIEN as the leading women’s network in the energy industry
  • Implement and manage program and interventions to ensure program goals are achieved.
  • Develop and Manage WIEN partner and affiliates framework and ensure partner relationships are managed to fulfil the advancement of WIEN
  • To develop in-depth knowledge of WIEN program areas, including current issues and key resource people and organizations, and a clear understanding of how they fit into the network’s interest
  • Establish and strengthen communication/good relations with appropriate external organizations and other stakeholders for seeking corporate sponsors
  • Identify and develop relations with other stakeholders of the Energy value chain, Networks, donors, by organizing events, programs, and meetings.
  • Coordinate and work with implementing partners/agencies in project design, proposal development, contractual agreements; and the provision of monitoring, and project evaluations.
  • Provide progress reports (Monthly Key Performance Indicator- KPI) on the overall effectiveness of WIEN and its programs and initiatives
  • Develop evaluation methods to assess programs strengths and identify areas for improvements.
  • Plan and schedule project timelines, track project deliverables using appropriate tools.
  • Develop a database of members to cater to peculiar needs and support requirements to progress their goals and aspirations in line with the Networks objective
  • Conduct period surveys and publish results on the effectiveness of WIEN programs and initiatives and use them to determine members needs and process improvement
  • Prepare presentation documents and other related documents for all WIEN Board Courtesy visits or programs
  • Develop budget for WIEN programs and initiatives ensure appropriate lead signs off and goes to the Treasurer
  • Identify and collaborates with credible domestic and international organizations to deliver programs and initiatives which will enhance members goals in line with WIENs objective
  • Develop PR, internal and external communication strategies and social media content and e-strategy focused effectively to grow followership and interaction while also managing the daily content upload and online content
  • Develop proposals and secure funding for programs and events working with the Director of sponsorships
  • Facilitate a culture that inspire and motivate WIEN employees

Person Specification

  • A University Business degree, preferably a PHD, master’s degree or an MBA
  • Solid track record of strong leadership, building and motivating effective and productive teams in an organization of comparable size
  • Strong administrative and financial skills demonstrated in a senior strategic role
  • Establishing, managing and developing collaborative working relationships with a range of internal and external bodies
  • Experience and understanding of international communications issues, policy and technology
  • Experience and understanding of the energy industry value chain
  • Experience and understanding of international development issues, including social and economic development
  • A track record of negotiating, influencing and persuading others at a senior level both internally and externally
  • A record of achievement in securing funding from external sources including funding agencies and the private sector
  • Effective communication at all levels often covering complex and wide-ranging subjects
  • Experience in developing and implementing innovative measures.

Skills and Abilities:

  • Ability to establish credibility quickly, particularly in new areas of influence
  • A consultative and facilitative style with the ability to influence others where appropriate
  • Excellent interpersonal skills
  • Ability to provide direction and leadership in a way that inspires confidence and commitment and encourages ideas, innovation and initiative from others
  • Ability to demonstrate authority, commitment, consistency and fairness
  • Ability to think clearly and analytically, grasp complex issues and develop sound judgments in a sensitive environment
  • Strong influencing and negotiating skills at the most senior levels to lead, develop and participate in partnerships and strategic alliances
  • Robust and comfortable with operating in a challenging environment
  • Committed to the efficient and effective management of financial resources and staff.

Other Key Attributes:

  • Commitment to the progress and empowerment of women
  • Ability to demonstrate authority, commitment, consistency and fairness
  • Politically astute and aware
  • Experience with membership associations

Method of Application

Interested and qualified? Go to The Women in Energy Network on www.linkedin.com to apply
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