The objective of the SCALE Activity is to support CSOs and BMOs across all of USAID/Nigeria’s programmatic sectors with a basket of managerial, business strengthening, and advocacy capacity-building interventions aimed at advancing Nigerian CSO sustainability combined with targeted grants to advance mutually agreed upon priorities.
The activity is designed to enhance local civil society organizations’ ability to be positive and responsible change agents in Nigeria
The grants manager oversees the grants administration in conformity with USAID policies and procedures throughout the duration of the activity while backstopping routine grantee financial reporting processes and all grantees’ funding obligations.
Major Duties / Responsibilities:
The Grants Manager shall:
Be responsible for carrying out a full range of tasks, including, grant review and selection for approval, work plans, grantee budgets and budget narratives, preparation and compliance review of grant modifications and memoranda of negotiation; grant obligation ceilings, processing of monthly grantee advance/reconciliation/reimbursement requests, design a grant manual, review awards, types of grants, target recipient groups and activities, selection criteria, roles and responsibilities, etc..
Maintain financial systems for field office and project accounting and grants finance management, including payroll, transfers, reporting to local authorities, FHI360, and USAID;
Review project invoices for accuracy and allocate expenditures according to accounting systems;
Prepare/review payments of monthly expenditures within signature authority guidelines;
Advises senior management on matters of concern and elements of risk that can be detrimental to successful contract performance. Recommend alternative approaches to overcome any negative impact.
Prepare, update and submit financial reports to HQ according to financial procedures;
Review and reconcile monthly expenditures of the bank accounts;
Maintain, disburse, and reconcile the petty cash account;
Review, track, and reconcile staff and consultant cash advances according to policies;
Liaise with Finance/Business Managers in HQ regarding budget realignments, specific budget issues, and status of wire transfers;
Assist with procurement solicitations and recommendations for potential providers of needed goods and services in accordance with USAID and FHI 360 rules and regulations;
Assist with financial monitoring of the grants program including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out;
Provide training and technical assistance on financial and grants management as needed to project staff, grantees and other implementing partners;
Support the management of sub-grants that will be awarded under the activity
Work directly with the grant recipients to ensure that such awards conform to United States Government (USG) procurement and competition requirements
Responsible for monitoring and reporting on the implementation of the grants.
Required Experience / Skills:
Bachelor’s degree in Business Administration, Finance or a related field;
Minimum 5-8 years of progressively responsible experience in grant management including at least three (3) years of post-qualification experience as a grant manager with a reputable organization administering grants and sub-awards; and
Previous experience in building or enhancing CSOs financial management capacity through grant administration.
Articulate, professional and able to communicate in a clear, positive manner with client and staff.
Past experience working with community-based organizations and CSOs is preferred
Advanced knowledge of donor (USG and non- USG) rule and regulations including but not limited to USAID, DHHS, DOE, etc
Solid experience using computer accounting software
Knowledge of accounting principles and USAID rules and regulations is preferred
Must be able to read, write and speak fluent English.
Prior experience in a non-governmental organization (CSO).
Method of Application
The above job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.