Project Assistant at Women Friendly Initiative (WFI)

  • Project & Product Management
  • Full time
  • 6 months ago
  • Abuja
  • Job Qualifications BA/BSc/HND
  • Number of vacancies 1 opening

Job Description

Location: Kuje – Abuja
Reports to; Director of Programs

Details

  • Program Management – USAID “Youth-Powered Ecosystem to Advance Urban Adolescent Health and Well-Being in Nigeria.” Project – (100% LoE)

The successful candidate will
Administrative management:

  • Operationalize administrative procedures such as Time sheet, Travel and transportation, Documentation, and Procurement of services of Consultants.
  • Manage and review approved claims of staff on the project
  • Create and update staff information in personnel files
  • Liaise with other units to update WFI’s fixed assets register
  • Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plan;
  • Maintain project correspondence and communication;
  • Collect, register and maintain all information on project activities;
  • Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
  • Contribute to the preparation and implementation of progress reports;
  • Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings;
  • Maintain project filing system;
  • Prepare routine correspondence and memoranda for CEO signature;
  • Receive, screen and distribute correspondence and attach necessary background information.

Financial management:

  • Follow-up on timely disbursements by donors/prime partner;
  • Assist in the preparation of payments requests for operational expenses, salaries, insurance, etc. against project budget and work plan;
  • Support the preparations of project work-plan and operational and financial planning processes;
  • Monitor project activities, budget and financial expenditures and maintain a proper record of approved project budgets and their revisions;
  • Prepare and submit expenditure and programme budget status reports;
  • Prepare recurring reports as scheduled and special reports as required for budget preparations and audit;
  • Advise and assist CEO and DOP on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
  • Undertake other financial and administrative tasks on an ad hoc basis.

Procurement:

  • In accordance with the Work Plan arrange for procurement of equipment, supplies and services;
  • Arrange for equipment maintenance and insurance as required;
  • Ensure that contractual processes follow the stipulated USAID/WFI procedures;
  • Physically clear and ensure delivery of equipment and supplies procured for the various programme sites;
  • Maintain records over project equipment inventory.
  • Perform other duties as assigned.
  • Commitment to WFI’s core values and ideology.
  • Passion for working with youth

Method of Application

Interested and qualified candidates should send a Cover Letter and Resume to womenfriendlyrecruitment@gmail.com indicate Position and Location in the subject line of the email.

Note

  • Only shortlisted applicants will be contacted.
  • WFI is an equal opportunity employer. Women and the physically challenged are especially encouraged to apply.
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